AI-Native Procurement for Growing Companies
From purchase requests to invoice matching — one platform, zero busywork. Go live in days, not months.
Total Clarity Over Your Procurement
You can't manage what you can't see. MAQIA gives you full visibility and control from day one.
AI Agents That Work For You
Automate PO drafting, invoice matching, anomaly detection, and demand forecasting with AI agents that learn your patterns.
Live in Days, Not Months
No consultants, no 18-month rollouts. Our AI builder configures your procurement platform in minutes.
AI Analytics That Answer Back
Ask questions in plain language and get answers across spend, suppliers, and contracts. AI surfaces anomalies, trends, and savings opportunities before you think to look.
Full Spend Visibility
Real-time dashboards, audit trails, and spend analytics across all entities, currencies, and suppliers.
Built for Every Step of Procurement
From intake to reporting — every module works together seamlessly.
Create purchase requisitions using natural language. The AI understands what you need and routes it to the right approver.
From Signup to Go-Live in Days
No external consultants. No 6-month implementations. Just a guided setup with our expert team!
Talk to Our Specialists
Talk to our specialists and let them configure your procurement platform based on your needs. No implementation or hidden fees.
Import & Connect
Import your relevant master data (suppliers, products, users, among others). Connect your existing accounting tools.
Go Live
Start processing real purchase requests, approvals, and invoices. Full support from day one.
What Changes When Procurement Stops Living in Spreadsheets
From scattered emails and manual matching to one platform that handles the entire procure-to-pay cycle.
| Without MAQIA | With MAQIA | |
|---|---|---|
| Requesting & Approvals | ||
| Purchase Requests | Emailed forms, nobody knows the status | Guided intake, tracked end-to-end |
| Approvals | Chasing signatures on WhatsApp and email | Multi-level workflows, mobile approvals |
| Policy Enforcement | Rules live in someone's head | Budget and category limits applied automatically |
| Maverick Spend | Off-contract buys discovered at month-end | On-platform purchases routed through the approved funnel |
| Orders & Receiving | ||
| Purchase Orders | POs re-keyed from request emails into the ERP | Approved requests become POs in one click |
| Goods Receipt | Delivery notes pile up, finance finds out later | Log full or partial deliveries; mismatches flagged |
| Invoices & Payments | ||
| Invoice Processing | Manual data entry from PDFs, one by one | Line-level extraction, auto-matched to POs |
| Three-Way Matching | Reconciling PO, receipt, invoice by hand | 3-way match with configurable tolerances, exceptions queued |
| Anomaly Detection | Duplicates and errors caught after payment | Duplicates, price drift, and off-contract spend surfaced for review before payment |
| Control & Visibility | ||
| Budget Tracking | Month-end surprise: "we overspent" | Real-time spend vs. budget, with live alerts |
| Supplier Management | Contacts scattered across inboxes | Centralized supplier profiles with order history |
| Reporting | Rebuilding the same report every month | Spend by category, supplier, cost center — one click |
| Contract Management | Contracts buried in email and shared drives | Centralized contracts with renewal tracking |
| Audit Trail | Reconstructing approvals from old email threads | Timestamped activity log from request to payment — data structured for SAF-T PT, SII ES, and EU e-invoicing |
What Makes MAQIA Different
AI Agents
Not just automation — intelligent agents that work alongside your team. They draft purchase orders from approved requisitions, match invoices to POs and goods receipts, and flag anomalies before payment goes out.
Lightning Fast Setup
No external consultants, no implementation projects, no 6-month timelines. Answer our questions, import your master data, connect your accounting tools, and start processing real procure-to-pay workflows — all within days, not quarters.
Multi-Entity, One Dashboard
Manage procurement across multiple companies, currencies, and locations without juggling separate systems. Our data is ready for cross-entity budget control, with built-in US and European compliance.
Smart Insights
Go beyond dashboards. MAQIA surfaces duplicate invoices and pricing drift before they become costly mistakes, sends proactive alerts when budgets are at risk, and scores supplier performance so you act on data, not gut feel.
See MAQIA in Action
Book a personalized demo and see how MAQIA can transform your procurement in days.